Alignment

Vertical

To center your text vertically: File, Page Setup, Layout Tab. Use the drop-down menu under Vertical alignment and choose Center. OK.

Horizontal

Use the Left, Center, Right, or Justification icons on toolbar.

autocorrect

Creating AutoCorrect Entries

1. Click on the Tools menu.

2. Click on the AutoCorrect menu command.

3. Type the word you want to replace in the Replace field.

4. Type the replacement word in the With field.

5. Click on the Add button.

6. Click on the OK button to close the dialog box.

Customizing the AutoCorrect Features

1. Click on the Tools menu.

2. Click on the AutoCorrect menu command.

3. Change or add as needed. For instance, if you are trying to type a list with (a) (b) (c) and the (c) turns into © (the copyright symbol), you can backspace once to revert back to (c). To turn it off permanently, go to Tools, Auto Correct. On the Auto Correct tab, find “(c) is replaced with ©” and delete it. If you want to type the copyright symbol, you can press Ctrl + Alt + C or go to Insert, Symbol, Special Characters Tab (or Symbols, Normal Text Font).

4. Click on the OK button.

Auto format

1. On the Format menu, click AutoFormat. To choose which types of automatic changes Microsoft Word makes, click Options, select or clear the options you want, and then click OK.

2. For Help on an option, click the question mark and then click the option.

3. Click a document type to apply the most appropriate formatting.

4. Do one of the following:

a) To have Word automatically format the document, click AutoFormat now.

b) To review and accept or reject each change, click AutoFormat and review each change.

autotext

You can use AutoText to store text or graphics you plan to reuse, such as long names or phrases, our logo, or a formatted table. When you're ready to retrieve an item, select from a list of AutoText entries, or have Word automatically insert an AutoCorrect entry as you type.

Creating AutoText entries

1. Type your text or highlight text, table, graphic, etc.

2. Insert, Auto text, New and type a name for your Auto text entry (keep it short & easy to remember). Example: use your initials for your name or ba for Beech Acres.

Using AutoText entries

Type your Auto text name and press F3 immediately.

Deleting AutoText entries

Tools, Auto Correct, Auto Text tab, find your entry and Delete.

BORDERS

All Pages

1. Click on the Format menu.

2. Click on the Borders and Shading command.

3. Click on the Page Border tab.

4. To use preset borders:

5. Click on the Box setting.

6. Select a style from the Style menu.

7. Click on the Width drop-down arrow to change width.

To use Art

1. Click on the Art drop-down arrow.

2. Click on the art choice in the drop-down list.

3. Click on the Apply to drop-down arrow.

4. Click on the OK button.

Paragraph

1. Highlight the paragraph(s).

2. Click on the Format menu.

3. Click on the Borders and Shading command.

4. Select Box, Shadow, 3D or Custom setting.

5. Click on the Color drop-down arrow.

6. Click on the color choice in the drop-down list.

7. Click on the OK button.

Bullets

Create

You can either set the bullets & numbering before you type or select your text and then apply. Format, Bullets & Numbering, Bulleted tab and make your selection, and OK.

Customize

1. Format, Bullets & Numbering

2. Selected the Bulleted tab and select a bullet you want to replace.

3. Press Customize, then press Bullet.

4. You will be presented with Symbols, which has a dropdown list of different fonts. Most good bullets can be found in Monotype Sorts, Symbol, Times New Roman, Webdings and Wingdings. Click on them to see them better.

5. You can change the size by pressing Font and making your selection.

Capital Letters

When you are trying to type a name that contains two capital letters, such as McMillan and the second capital letter turns into lower case, go to Tools, Auto Correct, and on the Auto Correct tab, take the checkmark off of ‘Correct Accidental Usage of Caps Lock Key.’ After you print your document, you may want to put the checkmark back on.

Charts

Creating Original Charts (Inserted Object)

1. Establish the insertion point for the chart.

2. Click on the Insert menu.

3. Click on the Object command.

4. Click on the Microsoft Graph 2000 Chart.

5. Click on OK.

6. Change the default data in the Datasheet.

Copied data

1. Highlight the range of an Excel worksheet

2. Copy.

3. In your Word document, paste.

Linked data

1. Highlight the range of an Excel worksheet

2. Copy.

3. In your Word document:

4. Edit, Paste Special

5. Paste Link, Microsoft Excel Worksheet Object.

All changes to your spreadsheet will be reflected in your Word document.

Importing Data

1. Establish the insertion point for the chart.

2. Click on the Insert menu.

3. Click on the Object command.

4. Open the Microsoft Graph 2000 Chart.

5. Delete the default data from the datasheet.

6. Click in the first cell where the imported data should appear.

7. Click on the Import File button.

8. Locate and open the desired file.

Editing Chart Data

1. Double-click in the chart area to activate Microsoft Graph.

2. Click on the View Datasheet button.

3. Click on the cell to be changed.

4. Make the necessary changes.

5. Close the datasheet.

Adding/Deleting/Hiding Rows and Columns

1. Right-click inside the column.

2. Click on the Insert option.

3. Click on the Entire Column or Entire Row option.

4. Click on the OK button.

5. Right-click in the newly created column or row.

6. Click on the Delete option.

7. Click on the Entire Column or Entire Row option.

8. Click on the OK button.

9. Double-click on the column heading.

Adding Titles and Data Labels

1. Click on the Chart menu.

2. Click on the Chart Options.

3. Click on the Titles tab.

4. Enter a title.

5. Click on the Data Labels tab.

6. Click on the Show Label option.

7. Click on the OK button.

Click and Type

Move the cursor to where you want the text to begin and double-click. Then start typing.

Columns

Newspaper

Use this procedure for already-typed text.

1. Click on the Columns button on the Standard toolbar.

2. Click on the second column area from the left.

3. Position the insertion point at the end of the text to be balanced.

4. Click on the Insert menu.

5. Click on the Break command.

6. Click on the Continuous option.

7. Click on the OK button.

Tips: If you want two columns on a page but don't want text to flow from one to the other, simply create a borderless two-column table and enter your text into its cells.

Side-by-Side

1. Click on the Insert menu.

2. Click on the Text Box command.

3. Drag a column onto the page.

4. Repeat for the second column.

5. Right-click on the border of the first column.

6. Click on the Create Text Box Link command.

7. Click on the second column.

8. Enter text into the first column; it will flow into the second column.

Creating columns using the Columns toolbar button and existing text

1. Click on the Columns button on the Standard toolbar.

2. Drag the mouse to the right to select the number of columns.

3. Click the mouse button.

Creating columns using the menu bar and existing text

1. Click on the Format menu.

2. Click on the Columns command.

3. Enter the number of columns.

4. Click on OK.

Creating different numbers of columns in the same document

1. Insert a section break.

2. Use either the Columns toolbar button or the menu bar method to create a different number of columns.

Ending one column and starting a new one (inserting a column break)

Press Ctr l+ Shift + Enter.

Moving to the next column using the keyboard

Press Alt + Down Arrow.

Moving down a column using the keyboard (moving to the next paragraph)

Press Ctrl + Down Arrow.

Adding separator lines between columns

1. Click on the View menu.

2. Click on Ruler.

3. Click anywhere in the columns to be changed.

4. Double-click on the Column Separator block.

5. The Columns dialog box opens with the Number of Columns field selected.

6. Click on the Line Between check box.

7. Click on OK.

Modifying the width of columns and/or the spacing between columns

1. Click on the View menu.

2. Click on Ruler.

3. Click anywhere in the columns to be changed.

4. Double-click on the Column Separator block.

5. The Columns dialog box opens with the Number of Columns field selected.

6. Change the Spacing field:

a. Swipe the Spacing field to be changed.

b. Type the new width.

7. If desired, click on the Equal Width check box.

8. Change the Width field(s):

a. Swipe the Width field to be changed.

b. Type the new width.

9. Click on OK.

Modifying the number of columns in a section

1. Click on the View menu.

2. Click on Ruler.

3. Click anywhere in the columns to be changed.

4. Double-click on the Column Separator block.

5. The Columns dialog box opens with the Number of Columns field selected.

6. Type in a new number.

7. Click on OK.

Tip: You can display the Columns dialog box by double-clicking on the gray area between columns on the Ruler.

Combining columns by removing column breaks

1. Click on View, Normal View.

2. Click on Column Break.

3. Press the Delete key.

Moving individual columns relative to each other

1. Position the mouse pointer left of the first row of the column to be moved in the selection area. (The pointer will switch to point to the right.)

2. Click to select the first column's first row.

3. If necessary, scroll down to make the last row in the column visible.

4. Shift + Click anywhere in the last row to select the entire column and its column break.

5. Position the mouse pointer anywhere in the selected column, and depress and hold the left mouse button.

6. Drag the column to the left of the column it should precede.

7. Release the mouse button to paste in the column.

Moving whole sets of columns

1. Position the mouse pointer to the left of the first column in the selection area. (The pointer will switch to point to the right.)

2. Click to select the first column.

3. If necessary, scroll down to make the last column visible.

4. Shift + click anywhere in the last column to select the entire set of columns.

5. Position the mouse pointer anywhere in the selected columns, and depress and hold the left mouse button.

6. Drag the columns to the desired new location.

7. Release the mouse button to paste in the columns.

Comments

Access the Reviewing toolbar to make using Comments easier.

Inserting

1. Select the desired text.

2. Click on Insert, Comment.

3. Type in the comment.

4. Click on the Close button.

Reviewing

1. Right-click on the comment.

2. Select the Edit Comment command.

3. Click on the drop-down arrow next to the From box.

4. Click on the name.

Deleting

1. Select the comment.

2. Right-mouse click on the Comment and select Delete.

Document Summary Information

1. Click on the File menu.

2. Click on the Properties command.

3. Click on the Summary tab.

4. Type the comment in the Comment section.

Highlighting Text

1. Select the text to be highlighted.

2. Click on the Highlight b utton on the Reviewing toolbar.

Tracking Changes

1. Click on the Track Changes button on the Reviewing toolbar.

2. Type the revision.

Reviewing, Accepting and Rejecting

1. Right-click on the TRK button on the Status bar.

2. Click on the Accept or Reject Changes command.

3. Click on the Find Next button.

4. Click on the appropriate choice (Accept or Reject).

Tip: The Accept and Reject buttons are inactive until the Find Next button is selected.

Cross References

1. In the document, type the introductory text that begins the cross-reference.

2. For example, type For more information, see

3. On the Insert menu, click Cross-reference.

4. In the Reference type box, click the type of item you want to refer to — for example, a chapter heading.

5. In the Insert reference to box, click the information you want inserted in the document — for example, the heading text.

6. In the For which box, click the specific item you want to refer to — for example, the heading for Chapter 6.

7. To allow users to jump to the referenced item, select the Insert as hyperlink check box.

8. If the Include above/below check box is available, you can select this check box to include information about the relative position of the referenced item.

9. For example, suppose you're inserting a cross-reference to the page number of a heading called "Wind Resistance." If the heading appears below the cross-reference, the cross-reference will read “Wind Resistance below.” If the heading appears on another page, the cross-reference will read “Wind Resistance on page 12.”

10. Click Insert.

11. To insert additional cross-reference information, click in the document and type any additional text you want, and then repeat steps 3 through 8.

Envelopes

Printing an envelope (from document containing an inside address)

1. Click in the selection area to the left of the first line of the address.

2. Shift-click at the end of the address.

3. Click on the Tools menu.

4. Click on the Envelopes and Labels command.

5. If necessary, enter a return address in the Return Address field.

6. Place an envelope into the printer.

7. Click on Print.

Saving an envelope address in the document (from a document containing an inside address)

1. Click in the selection area to the left of the first line of the address.

2. Shift-click at the end of the address.

3. Click on the Tools menu.

4. Click on the Envelopes and Labels command.

5. If necessary, enter a return address in the Return Address field.

6. Click on Add to Document.

File Locations, Change default

To point to a specific folder when opening a file or saving, follow these steps: Tools, Options, File Locations Tab, and Modify. Use the drop-down menu of Look In to find the drive you want (usually your shared department folder).

Folder, Create

You can create a new folder when you do a Save or Save As command. Click on the New Folder icon and name the folder.

FONT

Animated font

1. Highlight your text

2. Format, Font, Text Effects tab.

3. Make your selection and press OK

Default font

1. Click on the Format menu.

2. Click on the Font command.

3. Select the font and size you want your default to be.

4. Press the Default button and answer Yes.

Change size

Menu: Format, Font, and select size.

Toolbar: Use the drop down menu and select size. Or, create your own size by clicking in the font size window and typing a number up to 1,638! You can also use half sizes, such as 10.5.

Keyboard: To quickly increase your font size, highlight your text and press Ctrl + Shift + >. To decrease it, press Ctrl + Shift + <

Change back to Normal font

Select the text and press Ctrl + Shift + N.

Formatting

Backgrounds

Format, Backgrounds and make selections.

Drop Caps

1. Highlight the first letter.

2. Format, Drop Cap.

3. Choose Dropped or In Margin.

4. To turn off, Format, Drop Cap, None.

Format Painter

To easily copy text formatting to other text, click inside the text formatting you want to copy from and press the Format Painter icon, then click and drag over the text you want to look like the original. Double-click the Format Painter to copy the formatting more than once.

Themes

A theme is a set of unified design elements and color schemes for background images, bullets, fonts, horizontal lines, and other document elements. A theme helps you easily create professional and well-designed documents for viewing in Word, in e-mail, or on the Web.

1. Format, Themes

2. Select a theme, OK.

3. If you get the following message, “To install the selected theme and see its preview, click Install”:

a. Click Install

b. At the Use Feature From: Press the Browse button

c. Use the drop down menu to go toG or S:\All\clientupgr\Office 2000 and double-click the file named data1.

d. Press OK.

Forms, Online

Create an online form

1. Sketch a layout for the form first, or use an existing form as a guide for designing the new form. To create a form with a simple layout, you can insert a table if you wish. If the layout is more complex, you can insert several tables and separate them with blank paragraphs. When finished creating your online form, you can select Hide Gridlines from the Table menu.

2. View, Toolbars, Forms.

3. For each form field you want to add, click the document where you want users to type or select information, and then insert the form field you want from the Forms toolbar. (See Form Fields)

4. When you finish creating the form, click Protect Form on the Forms toolbar, so that users enter information only in the form fields. You can quickly protect a form or remove protection from it by clicking Protect Form on the Forms toolbar.

5. Save and close the form.

6. Open Explorer. Right-mouse click on your new form, select Properties, and mark it read-only.

Edit a Form

To edit a form, take Read Only off and unprotect it. When finished, protect it and make it read only again.

Form Fields

There are three types of form fields. To set options for the form field, double-click the form field or press the Form Field Option button on the Forms toolbar.

1. Text form field. This field accepts unlimited text and you can format the font, size, and styles. This field is also used for numbers, dates, with limited length. You can also type in default text, i.e., First Name, so users know what data is to be entered.

Type	Characteristics
Regular Text	Accepts text, numbers, symbols, or spaces.
Number	Requires a number.
Date	Requires a valid date. You can set the format.
Current Date/Current Time	Displays current date or time. Users cannot fill in or change this field.

2. Check box form field. This field accepts checkmarks.
Sometimes it’s hard to decide whether you want to use check boxes or drop-down fields. Use the check box form field if:

a. There is more than one choice from a list so the user can check off every pertinent item.

b. There are numerous items, which might make the drop-down form field too long.

c. The choices change frequently. It is usually easier to update the text with the check boxes than update the drop-down menu.

d. The choices are difficult to spell and/or if you want consistent answers.

3. Drop-down form field. This field allows user to select one item from a list. To add items to a drop-down list form field:

a. Double-click the drop-down form field you want to change.

b. In the Drop-down item box, type the item.

c. Click Add.

d. When you are finished adding your entries, alphabetize them by selecting them and moving them up or down.

e. Click OK.

It is helpful to type a blank (press the spacebar about 5-10 times, press Add, then move it to the top) so that if a user forgets to make a selection, nothing will show in that field. Otherwise, the first entry will print.

Add Help text to be displayed for a form field

1. Double-click the form field to which you want to add Help text.

2. Click Add Help Text.

3. To display Help text in the status bar, click the Status Bar tab. Click in the Type Your Own window and type what you want the user to read.

4. To display Help text in a message box when a user presses F1, click the Help Key (F1) tab. Click in the Type Your Own window and type what you want the user to read.

Tips:

If a user unlocks the form after typing in data and then locks it again, all data will be lost! The reason for unlocking is to perform a Spell Check.

Form fields are shaded for easy identification online. You can turn form field shading off or on by clicking Form Field Shading on the Forms toolbar.

You should either bold all your text or bold all your form fields so there is a distinction between the two when printed.

To add a box, or frame, around a specific area of the form so that you can precisely position a block of text, a graphic, or a chart, click Text Box on the Drawing toolbar. You can then use drawing options to format its borders, background color, text color, and so on.

graphics, insert

After capturing a screen image by pressing the Print Scrn key, open Paint (Start, Programs, Accessories).
Edit, Paste.
Click the Select icon on the side toolbar (the cursor will become cross-hairs).
Click in the left top corner of where you want to begin your selection.
Drag to end of selection.
Copy or cut.
Paste into your document.

headers and footers

Creating

1. Click on the View menu.

2. Click on the Header and Footer menu command.

3. Type in the header information.

4. Click on the Switch Between Header and Footer button on the Header and Footer toolbar.

5. Add the text of the footer.

6. Click on the OK button.

7. Click on the Close button to return to the document.

Headers and Footers for different sections

1. Insert section breaks. Example: Insert a next page section at the beginning of each chapter.

2. Click on the View menu.

3. Click on the Header and Footer menu command.

4. Type in the header information.

5. Click on the Switch Between Header and Footer button on the Header and Footer toolbar.

6.

Same as previous

Switch between header and footer

Show previous

Show next

Add the text of the footer.

7. Click on the Show next.

8. Type the new header information.

9. Click on the Switch Between Header and Footer button on the Header and Footer toolbar.

10. Click on the Show next.

11. Type the new header information.

12. Repeat these steps for all your sections.

Removing the header from the first page only

1. Click on the View menu.

2. Click on the Header and Footer menu command.

3. Click on the Page Setup button on the Header and Footer toolbar.

4. Click on the Different First Page check box.

5. Click on the OK button.

6. Click on the Close button.

Adding auto text to headers and footers

1. Click on the View menu.

2. Click on the Header and Footer menu command.

3. Access the Insert Auto Text drop-down menu and make a selection.

HTML Format

After saving your document normally, on the File menu, select Save As Web Page.

Hyperlinks

1. Select the text or drawing object you want to display as the hyperlink, and then click Insert Hyperlink

2. To link to an existing file or Web page, click Existing File or Web Page under Link to.

3. If you clicked Existing File or Web Page in step 2, locate and select the file you want to link to.

4. Click OK twice.

5. To link to a web site, type the entire web site followed by a space. The text will create a hyperlink to the web site. Example: www.beechacres.org

Indexes

Creating

1. Click on the Insert menu.

2. Click on the Index and Tables command.

3. Click on the Index tab.

4. Click on the OK button.

Tips: If you want a document's table of contents to include index headings and page numbers, simply create your index before creating your table of contents. If Word finds more than one instance of a proposed index entry within a single paragraph when you click on the Mark All button, it will mark only the first instance. That way, you won't have multiple entries in your index leading to the same paragraph.

Automatic Indexing

1. Click on the Insert menu.

2. Click on the Index and Tables command.

3. Click on the Index tab.

4. Click on the AutoMark button.

5. Click on the Concordance file.

6. Click on the Open button.

Tip: You can use a concordance file to pull together different spellings of a word, perhaps by different authors, into a single index entry.

Indexes: Modifying

1. Click on the Insert menu.

2. Click on the Index and Tables command.

3. Click on a format.

4. Click on the OK button.

5. Click on the OK button.

Labels

Printing a full page of labels

1. Click on the Tools menu.

2. Click on the Envelopes and Labels command.

3. Click on the Labels tab.

4. Enter an address in the Address field.

5. Click on Options.

6. Click on the type of printer (dot matrix or laser).

7. Click on the vendor name in the Label Products list.

8. Click on the label style in the Product Number list.

9. Click on OK to exit Options.

10. Click on Print.

To save labels in a document

1. Click on the Tools menu.

2. Click on the Envelopes and Labels command.

3. Click on the Labels tab.

4. Enter an address in the Address field.

5. Click on Options.

6. Click on the type of printer (dot matrix or laser).

7. Click on the vendor name in the Label Products list.

8. Click on the label style in the Product Number list.

9. Click on OK to exit Options.

10. Click on New Document.

11. If gridlines don’t show: Table, Show Gridlines.

Tips: Do not use copier labels in a laser printer. Copier labels are not designed for the high heat that can be generated by laser printers and will make a gummy mess.

Line spacing

1. Highlight text.

2. Click on the Format menu.

3. Select Paragraph.

4. Select the Indents and Spacing tab.

5. At the Line Spacing menu, use the dropdown menu to select different line spacing.

Shortcut: Ctrl 2 for double space, 5 for 1.5, and 1 for single.

Horizontal Lines

Typing three of these symbols and pressing Enter will quickly produce decorative horizontal lines:

Tildes (~) Example: Type ~~~ and press Enter.

Number signs (#)

Asterisks (*)

Equal (=)

Macros

Recording

1. Click on the Tools menu.

2. Roll the mouse cursor over the Macro command, then click on the Record New Macro subcommand.

3. Type the macro name using no spaces. Ex. LetterClosing

4. Click on the Keyboard button.

5. Type a new shortcut key combination.

6. Click on the Assign button.

7. Click on the Close button.

8. Record the macro.

9. Click on the Stop Recording tool button on the Macro toolbar.

Tips: You can also open the Record Macro dialog box by double-clicking on the REC area of the Status bar. Later, to stop recording, double-click on the REC area again. Before you begin recording the macro, it is a good idea to practice the steps you want the macro to perform.

Running

Depending on how the macro has been configured, either type a keyboard shortcut, click on a menu command or click on a tool button on a toolbar.

Editing

1. Click on the Tools menu.

2. Roll the mouse cursor over the Macro command, then click on the Macros subcommand.

3. Select the macro to edit.

4. Click on the Edit button.

5. Change the information as needed.

6. Click on the Close button.

7. Click on the Yes button.

Rename a macro

1. Click on the Tools menu.

2. Roll the mouse cursor over the Macro command, and then click on the Macros subcommand.

3. Click on the Organizer button.

4. Select the macro to rename.

5. Click on the Rename button.

6. Type a new macro name.

7. Click on the OK button.

Copy a macro

1. Click on the Tools menu.

2. Roll the mouse cursor over the Macro command, then click on the Macros subcommand.

3. Click on the Organizer button.

4. Select the macro to copy.

5. Click on the Copy button.

Delete a macro

1. Click on the Tools menu.

2. Roll the mouse cursor over the Macro command, then click on the Macros subcommand.

3. Click on the Organizer button.

4. Select the macro to delete.

5. Click on the Delete button.

Tips: If a template has been protected, you will have to unprotect it before you can perform changes on its macros. You can copy project items in and out of documents, as well as templates.

Mail Merge

Establishing a Main Document and a Data Source

1. Click on the Create button, located under Step 1, Main document.

2. Click on the type of document.

3. Click on the Active Window button.

4. Click on the Get Data button, under Step 2, Data source.

5. Click on the Create Data Source button.

6. Click on the OK button.

7. Name the File.

8. Click on the Save button.

Adding Data Records

1. Click on the Edit Data Source button.

2. Click on the Add New button.

3. Type the new data.

4. Click on the OK button.

Modifying Data Records

1. Click on the Edit Data Source button.

2. Click on an arrow key to locate a specific record.

3. Make changes or delete.

4. Click on the OK button.

Inserting Merge Fields

1. Place the cursor in the main document where the merge field is to be inserted.

2. Click on the Insert Merge Field tool button on the Mail Merge toolbar.

3. Click on the field label in the list.

Conducting the Mail Merge

1. Click on the Mail Merge tool button in the toolbar.

2. Click on the Query Options button.

3. Click on the Sort Records tab.

4. Click on the drop-down arrow in the Sort By list box.

5. Click on the sort option in the list.

6. Click on the OK button.

7. Click on the Merge button.

Creating Catalogs and Lists

1. Click on the Create button.

2. Click on Catalog.

3. Click on Active Window.

4. Click on Get Data.

5. Click on Create Data Source.

6. Click on Edit Main Document.

7. Insert Merge Fields.

8. Click on Mail Merge.

Use Microsoft Excel data as a mailing list in Word

You can use this procedure to create form letters, mailing labels, and other merged documents by merging a list of data with a Word document. You must create the list before you perform this procedure. The list must include column labels and contain no blank rows.

1. Save and close the workbook that contains the list you want to merge with a document in Word.

2. Switch to Microsoft Word.

3. Open the Word main document that contains the standard text for the form letter or other document you want to merge with the list.

4. On the Tools menu in Word, click Mail Merge.

5. Click Create, and select the type of document.

6. Click Get Data, and then click Open Data Source.

7. In the Open Data Source dialog box, open the folder that contains your Microsoft Excel workbook.

8. In the Files of type box, click MS Excel Worksheets (*.xls).

9. Double-click the workbook that contains your data.

10. In the Microsoft Excel dialog box, select the named range, entire worksheet, or type the cell references that identify the data you want to use, and then click OK.

11. When Word displays a message, click Edit Main Document or Set Up Main Document.

Guidelines for creating a list on a worksheet

Microsoft Excel has a number of features that make it easy to manage and analyze data in a list. To take advantage of these features, enter data in a list according to the following guidelines.

· Use only row 1 for column label headings

· Use only one list per worksheet Avoid having more than one list on a worksheet. Some list management features, such as filtering, can be used on only one list at a time.

· Put similar items in one column Design the list so that all rows have similar items in the same column.

· Keep the list separate Leave at least one blank column and one blank row between the list and other data on the worksheet. Excel can then more easily detect and select the list when you sort, filter, or insert automatic subtotals.

· Position critical data above or below the list Avoid placing critical data to the left or right of the list; the data might be hidden when you filter the list.

· Show rows and columns Make sure any hidden rows or columns are displayed before making changes to the list. When rows and columns in a list are not showing, data can be deleted inadvertently.

List format

· Use formatted column labels Create column labels in the first row of the list. Excel uses the labels to create reports and to find and organize data. Use a font, alignment, format, pattern, border, or capitalization style for column labels that is different from the format you assign to the data in the list. Format the cells as text before you type the column labels.

· Use cell borders When you want to separate labels from data, use cell borders — not blank rows or dashed lines — to insert lines below the labels.

· Avoid blank rows and columns Avoid putting blank rows and columns in the list so that Excel can more easily detect and select the list.

· Don't type leading or trailing spaces Extra spaces at the beginning or end of a cell affect sorting and searching. Instead of typing spaces, indent the text within the cell.

· Extend list formats and formulas When you add new rows of data to the end of a list, Excel uses consistent formatting and formulas. Three of the five preceding cells must use the same format or formula for this to occur.

Master Documents

Creating

1. Click on the New tool button on the Standard toolbar.

2. Click on the Outline View button at the lower left of the document window.

3. Click on the Master Document View tool button in the Outline toolbar.

4. Create the headings for the subdocuments.

Convert an existing document to a master document

1. Open an existing document.

2. Click on the Outline View button at the lower left of the document window.

3. Click on the Master Document View tool button in the Outline toolbar.

4. Set up an outline of the master document using Word's built-in heading styles.

Attaching Subdocuments

1. Add text under the heading in a master document.

2. Select the heading and text to become a subdocument.

3. On the Master Document toolbar, click on the Create Subdocument tool button.

4. Click on the File menu.

5. Click on the Save As command.

6. Enter a new file name and the location for the master document.

7. Click on the Save button. Word automatically assigns file names to the subdocuments.

Insert an existing Word document into a master document

1. Display the master document in Master Document view.

2. Click on the All tool button in the Master Document toolbar.

3. Click on a blank line, between the existing subdocuments, where the new subdocument is to be inserted.

4. On the Master Document toolbar, click on the Insert Subdocument tool button.

5. Click on the Open button.

Tips: To ensure consistent formatting in a large project, design your format in advance, set it up in a template, and then create your master and subdocuments from that template.

Managing Subdocuments

1. Display the master document in Master Document view.

2. Collapse the master document.

3. Click on the hyperlink of the subdocument to be renamed.

4. Click on the File menu.

5. Click on the Save As command.

6. Enter a new file name and the location.

7. Click on the Save button.

Lock or unlock a subdocument

1. Display the master document in Master Document view.

2. Click on the All tool button in the Master Document toolbar.

3. Click anywhere on the subdocument to be locked.

4. On the Master Document toolbar, click the Lock Document tool button.

5. Rearrange subdocuments from within a master document

Display the master document in Master Document view

1. Click on the All tool button in the Master Document toolbar.

2. Click on the subdocument's icon.

3. Drag the subdocument's icon to a new location.

Tips: The seventh tool button from the right on the Master Document toolbar might be named either Expand Subdocuments or Collapse Subdocuments. Its name and function change to suit the situation.

Formatting and Printing

1. Display the master document in Master Document view.

2. Apply a header as for any document.

Format a header (or other formatting) for a subdocument only

1. Open the subdocument.

2. Apply a header as for any document.

Print a master document

1. Display the master document in Master Document view.

2. Click on the All tool button in the Master Document toolbar.

3. Click on the Print tool button in the Standard toolbar.

4. Set the printing options as for any print job.

Print a subdocument

1. Open the subdocument.

2. Print as usual.

Protecting a Document

1. Click on the Tools menu.

2. Click on the Protect Document command.

3. Click on the OK button.

Multiple Versions

1. Click on the File menu.

2. Click on the Versions command.

3. Click on the Automatically save version on close check box.

4. Click on the Close button.

5. Click on the Save button.

Merging Documents

1. Open the original document.

2. Click on the Tools menu.

3. Click on the Merge Documents command.

4. Locate and click on one of the shared documents.

5. Click on the Open button.

6. Repeat the steps for each of the remaining shared documents.

Numbered lists

To create a blank line within a numbered list, simply press [Shift][Enter] to generate the soft return, and then press [Enter] to create the next numbered line in sequence. Example:

1. One

2. Two
Blank Line

3. Three!

If, while editing, you decide to add a blank line between two numbered items, you can position the cursor at the end of the first line and press [Shift][Enter] to add the unnumbered blank line. If you just press [Enter], Word will create a new, numbered line, which you can delete.

Office Assistant

Change the Office Assistant

1. Activate the Office Assistant by pressing the F1 key, the Office Assistant icon, or Help, Show the Office Assistant.

2. Options, Gallery.

3. Press Next until you find the Assistant you want. Say OK.

4. If you get the message, “The selected Assistant character is not available. This feature is not currently installed. Would you like to install it now,” press Yes.

5. If you get a message that’s it’s not on the CD, press Browse. Go to Network Neighborhood, Beech_pdc, Office 2000, and highlight data1.msi. OK.

Hide/Show the Office Assistant

Hide

1. Help.

2. Hide the Office Assistant.

Show

1. Help

2. Show the Office Assistant.

Tip: Hiding the Office Assistant will give you access the Help Menu.

Outlines

Changing to outline view

Click on the Outline View button at the bottom of screen.

Entering text into an outline

1. Enter the text and press Enter.

2. Enter the next line of the outline and press Enter.

3. Press Tab to demote to a lower level (indent); press Shift + Tab to promote to a higher level (outdent).

Promoting or demoting an item

1. Click anywhere in the item.

2. Click on either the Demote button (right arrow) or the Promote button (left arrow) on the Outline toolbar.

Moving an outline item up or down in the outline sequence

1. Click and hold on the plus sign or the minus sign to the left of the item.

2. Drag the item up or down to the desired location.

3. Release the mouse button.

Page Break

To insert a page break, press Ctrl + Enter. Or Insert, Break, Page Break.

Page Setup

· Margins

· Paper size & orientation

· Paper Source

· Layout

Paragraph Separators

1. Insert, Picture, and Clip Art.

2. Select Dividers and Decorations

3. Find the separator you want

4. Right-mouse click and select Insert

5. Close the Clip Art Window.

Paragraph Spacing

1. Highlight your text.

2. Format, Paragraph, Spacing After and select a default number or type in your own.

Print Preview, Edit

To edit in Print Preview, click once on the magnifier. You can then edit you document. This is helpful when trying to place graphics in your document.

PRINTING

1. Press File, Print or Ctrl + P.

2. In Print Range, type the first page to the last page you want to print. Use a hyphen for consecutive pages or commas for non-consecutive pages. For example:

3. On a ten-page document, if you wanted to print pages 4 through 7, type 4-7.

4. To print from page 5 to the end, type 5-.

5. To print pages 2, 7 and 8, type 2,7,8.

6. If only a small amount of text appears on the last page of a document, you may be able to reduce the number of pages by opening Print Preview and press the Shrink To Fit icon

Read-only

In additional to making a file Read-Only in Explorer, here is how you can make your file Read-Only Recommended: File, Save As, General Options, and Read Only Recommended.

Replace

You can quickly search for every occurrence of a specific word or phrase. Once you locate the text, you can automatically replace the text — for example, you can replace "Acme" with "Apex." Edit, Replace, and enter the word/s you want to find and type in the replacement word/s.

Resume where you left off

After opening a document, pressing Shift+F5 will take you to the last revision made in your document (or to the last cursor location).

Spaces, nonbreaking

1. Position the insertion point.

2. Press the Ctrl + Shift + Space keys.

Special Characters

1. Click on the Insert menu.

2. Click on the Symbol button.

3. Click on the Special Characters tab.

4. Click on the desired character.

5. Click on the Insert button.

Spell Checker, Keep Word From Spell Checking Specific Text

Just as you can use Word's spelling checker to check only selected text, you can also turn off spell checking for selected text. For example, if you're typing a list with abbreviations or technical names, the spelling checker will highlight the ‘misspelled’ words. Follow these steps to prevent the spell checker from checking this text:

1. Select the text you don't want Word to check.

2. Go to Tools | Language | Set Language.

3. Select the Do Not Check Spelling Or Grammar check box, and click OK.

This will only apply to this document. You do not have to ‘undo’ this feature.

Styles

Applying Format Styles

From the toolbar

1. Select the paragraph where you want to apply a style.

2. Click on the Style drop-down list from the formatting toolbar.

3. Select the style from the list.

From the menu

If the style you want to use is not on the drop-down menu:

1. Format menu.

2. Click on the Style command.

3. Select the style from the list.

4. Click on Apply.

Reapplying formatted styles

Keystrokes: Immediately after applying a formatted style, select the next paragraph where you want to apply the same style and press Ctrl+Y.

Format Painter: Place your cursor within the paragraph that contains the heading style you want to duplicate. To apply the style once, press the Format Painter icon then select (paint) the text. To apply the style more than once, press the Format Painter icon twice, select (paint) all the headings, then press the Format Painter icon to turn it off.

Editing a Style

1. Click on the Format menu.

2. Click on the Style menu command.

3. Click on the style to be modified.

4. Click on the Modify button.

5. Apply modifications as needed.

6. Click on the Format button.

7. Change format as needed.

8. Click on the OK button.

9. Click on the Apply button.

Symbols

1. Insert, Symbol.

2. Use the drop-down Font menu to view different symbols.

3. Click on the symbol to see it better.

4. When you found the one you want, click Insert, Close.

· To enlarge it, highlight it and select a larger font size by pressing Ctrl + Shift + > until you’ve got the right size.

· Most useable symbols can be found in Monotype Sorts, Symbol, Times New Roman, Webdings and Wingdings

· Look at the Special Characters Tab, too.

1. Click on the Insert menu.

2. Click on the Index and Tables command.

3. Click on the Table of Contents tab.

4. Click on the OK button.

Tips: Plan ahead before creating a table of contents. As you prepare your document, assign appropriate heading styles to your section titles, chapter titles and so forth. Then, when it comes time to generate the table, Word will do so almost instantly. When you apply a predefined format to a table of contents, make sure it is consistent with the format you are using throughout the entire publication.

Right align the page numbers in a table of contents.

1. Click on the Insert menu.

2. Click on the Index and Tables command.

3. Click on the Right Align Page Numbers check box.

4. Click on the OK button.

Shortcut steps to update a table of contents.

1. Right-click on the table of contents.

2. Click on the Update Field command.

Cross-References

1. Click on the Insert menu.

2. Click on the Cross-reference command.

3. Click on the drop-down arrow for the Reference type list.

4. Click on Heading.

5. Click on the heading to be inserted.

6. Click on the Insert button.

Tips: A good way to ensure document integrity is to create cross-references to page numbers. As page numbering in a large document changes, so will any page number cross-references.

Bookmarks

Add a bookmark.

1. Click on the Insert menu.

2. Click on the Bookmark command.

3. Enter the bookmark name.

4. Click on the Add button.

Jump to a bookmark.

1. Click on the Edit menu.

2. Click on the Go To command.

3. Click on the bookmark name.

4. Click on the Go To button.

Tips: You can use temporary bookmarks to flag text or graphics which need further editing. Then you or your team members can quickly jump through a document, correcting trouble spots.

Tables

Creating a new table using the Insert Table command

1. Position the cursor where the table is to be located.

2. Click on the Table menu.

3. Click on the Insert Table command.

4. Enter the number of columns.

5. Enter the number of rows.

6. Click on OK.

Creating a new table using the Insert Table button

1. Position the cursor where the table is to be located.

2. Click on the Insert Table button on the Standard toolbar.

3. Drag the mouse pointer down and to the right to shade the number of rows and columns that the table should have.

4. Release the mouse button.

Creating a new table using the Table Draw feature

1. Position the cursor where the table is to be located.

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Draw Table command. The mouse pointer will change to a pencil.

4. Drag the mouse over the area where the table should be located from one corner to its diagonal opposite; then release the mouse button to insert the table outline.

5. Wherever a row is desired, drag the mouse horizontally as far as desired, then release the mouse button to insert the row border. (The border does not have to go across the whole table.)

6. Wherever a column is desired, drag the mouse vertically as far as desired, then release the mouse button to insert the column border. (The border does not have to go across the whole table.)

Using keystroke combinations to move through a table

1. To move to the next cell (even if in the next row), press Tab.

2. To move to the previous cell (even if in the next row), press Shift+Tab.

Using keystroke combinations to create an additional row at the end of a table

1. Position the cursor in the last cell of the last row.

2. Press Tab to create a new row.

Using keystroke combinations to insert a tab in a cell

Press Ctrl + Tab.

Moving a row within a table

1. Position the mouse pointer in the selection area to the left and outside of the first cell of the row so that it switches to a right-pointing arrow.

2. Click to select the row.

3. If desired, drag up or down to include additional rows.

4. Position the mouse pointer in the selected area so that the pointer switches to a left-pointing arrow.

5. Drag the row(s) to a new location.

6. Release the mouse button to paste in the row(s).

Moving a whole cell within a table

1. Position the mouse pointer inside the cell to the left of the contents so that it switches to a right-pointing arrow.

2. Click to select the cell.

3. If desired, drag to include additional cells.

4. Position the mouse pointer in the selected area so that the pointer switches to a left-pointing arrow.

5. Drag the cell(s) to a new location.

6. Release the mouse button to paste in the cells.

Moving cell data in a table

1. Position the mouse pointer at the beginning or end of the text to be moved.

2. Drag to the other end to select the text. Do not cross any cell boundaries; doing so will change the text selection to a whole-cell selection.

3. Reposition the mouse pointer in the selected text.

4. Drag the text to the new cell and watch where the insertion cursor is located.

5. When the insertion cursor is located in the desired place, release the mouse button to add the text to the cell.

Copying a row within a table

1. Position the mouse pointer in the selection area to the left and outside the first cell of the row so that it switches to a right-pointing arrow.

2. Click to select the row.

3. Press and hold the Ctrl key.

4. If desired, drag up or down to include additional rows.

5. Position the mouse pointer in the selected area so that the pointer switches to a left-pointing arrow.

6. Drag the row(s) to a new location.

7. Release the mouse button to paste in the row(s).

8. Release the Ctrl key.

Copying a whole cell within a table

1. Position the mouse pointer inside the cell to the left of the contents so that it switches to a right-pointing arrow.

2. Click to select the cell.

3. If desired, drag to include additional cells.

4. Position the mouse pointer in the selected area so that the pointer switches to a left-pointing arrow.

5. Press and hold the Ctrl key.

6. Drag the cell(s) to a new location.

7. Release the mouse button to paste in the cells.

8. Release the Ctrl key.

Copying cell data within a table

1. Position the mouse pointer at the beginning or end of the text to be moved.

2. Drag to the other end to select the text. Do not cross any cell boundaries; doing so will change the text selection to a whole-cell selection.

3. Reposition the mouse pointer in the selected text so that the mouse pointer changes to a left-facing arrow.

4. Press and hold the Ctrl key.

5. Drag the text to the new cell, watching where the insertion point is located.

6. When the insertion point is located in the desired place, release the mouse button to add the text to the cell.

7. Release the Ctrl key.

Resizing a column using the boundary-dragging method

1. Select the column.

2. Move the mouse pointer to the column boundary to be moved until the mouse pointer changes to a left-right, double-headed arrow.

3. Drag the boundary to the left or right as much as desired.

4. Release the mouse button.

Resizing a column using the Cell Height and Width dialog box

1. Select the column

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Cell Height and Width command.

4. Change the Width of Column N field to the desired value.

5. If desired, press the Next Column button and repeat step 4.

6. Click on OK.

Column width, Auto fit

If you routinely adjust column widths to fit table contents, you can save time by using Word's AutoFit feature to adjust them automatically. To activate the AutoFit feature, click inside the table, and go to Table, AutoFit, and AutoFit To Contents. Once you've activated AutoFit, all column widths will adjust to fit the contents of the cells. Word automatically adjusts all columns in the table as you type within the cells.

To adjust the width of a single column to fit its contents without activating the AutoFit feature, move your pointer along the column's right boundary until it becomes a double-arrow, and then double-click.

Resizing a row using the boundary dragging method

1. Select the row

2. Move the mouse pointer to the row boundary to be moved until the mouse pointer changes to an up-down, double-headed arrow.

3. Drag the boundary up as much as desired.

4. Release the mouse button.

Resizing a row using the Cell Height and Width dialog box:

1. Select the row

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Cell Height and Width command.

4. Change the Height of Row N field to either At Least or to Exactly.

5. Change the At field to the desired value.

6. If desired press the Next Row button and repeat steps 4 and 5.

7. Click on OK.

Resize a set of columns to be of equal size

1. Select the columns

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Cell Height and Width command.

4. Click on the Distribute Columns Evenly button.

Resize a set of rows to be of equal size

1. Select the rows

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Cell Height and Width command.

4. Click on the Distribute Rows Evenly command.

Resizing a set of columns to fit the largest entry

1. Select the columns

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Cell Height and Width command.

4. Click on the Autofit button.

Inserting cells

1. Select the cell(s) after the location for the new cell:

a. Click and hold the mouse button in the first cell.

b. Drag to the last cell.

2. Release the mouse button.

3. Click the right mouse button to bring up the Shortcut menu.

4. Click on the Insert Cells command.

5. Click on either Shift Cells Right or Shift Cells Down.

6. Click on OK.

Deleting cells

1. Select the cells:

a. Click and hold the mouse button in the first cell.

b. Drag to the last cell.

c. Release the mouse button.

2. Click the right mouse button to bring up the Shortcut menu.

3. Click on the Delete Cells command.

4. Click on either Shift Cells Left or Shift Cells Up.

5. Click on OK.

Inserting rows

1. Select the number of rows equal to the number of rows that you want to add after the location for the new row.

2. Move the mouse pointer outside the row in the selection area.

3. Click and hold the mouse button.

4. Drag to the last row.

5. Release the mouse button.

6. Click the right mouse button to bring up the Shortcut menu.

7. Click on the Insert Rows command.

Deleting rows

1. Select the rows that you want to delete.

2. Move the mouse pointer outside the row in the selection area.

3. Click and hold the mouse button.

4. Drag to the last row.

5. Release the mouse button.

6. Click the right mouse button to bring up the Shortcut menu.

7. Click on the Delete Rows command.

Inserting columns

1. Select the number of columns equal to the number of columns you want to add after the location for the new column.

2. Move the mouse pointer above the column until it changes to a heavy downward-pointing arrow.

3. Click and hold the mouse button.

4. Drag to the last column.

5. Release the mouse button.

6. Click the right mouse button to bring up the Shortcut menu.

7. Click on the Insert Columns command.

Deleting columns

1. Select the columns you want to delete:

2. Move the mouse pointer above the column until it changes to a heavy downward-pointing arrow.

3. Click and hold the mouse button.

4. Drag to the last column.

5. Release the mouse button.

6. Click the right mouse button to bring up the Shortcut menu.

7. Click on the Delete Columns command.

Merging cells horizontally or vertically

1. Select the cells to be merged.

2. Click and hold the mouse button in the first cell.

3. Drag to the last cell.

4. Release the mouse button.

5. Click on the Table menu.

6. Click on the Merge Cells command.

Splitting cells horizontally and/or vertically

1. Select the cells to be split.

2. Click and hold the mouse button in the first cell.

3. Drag to the last cell.

4. Release the mouse button.

5. Click on the Table menu.

6. Click on the Split Cells command.

7. Change the Number of Columns to split each cell horizontally.

8. Change the Number of Rows to split each cell vertically.

9. Click on OK.

Using AutoFormat

1. Position the cursor in the table.

2. Either click the right mouse button to bring up the Shortcut menu, or click on the Table menu.

3. Click on the Table AutoFormat command.

4. Click on the desired format from the Format list.

5. Select or deselect options in the Formats to Apply area.

6. Select or deselect options in the Apply Special Formats To area.

7. Click on OK.

Applying borders manually

1. Select the cells to which the borders will apply.

2. Click and hold the mouse button in the first cell.

3. Drag to the last cell.

4. Click on the Format menu.

5. Click on the Borders and Shading command.

6. Click on the Borders tab.

7. Either click on one of the preset settings, or click on, as desired, the Line Style or line position buttons in the Preview area.

8. Click on OK.

Manual application of shading and colors

1. Select the rows, columns, or cells to be shaded or colored.

2. Click on the Format menu.

3. Click on the Borders and Shading command.

4. Click on the Shading tab.

5. If desired, click on the desired color.

6. If desired, click on the Style drop-down list and click on a density.

7. Click on OK.

Creating a heading row for a table

1. Click anywhere in the first row of the table.

2. Right-click the mouse.

3. Click on the Insert Rows command.

4. Click on the Center tool button.

5. Click on the Bold tool button.

Setting header row or rows to repeat on subsequent pages

1. Select the row or rows.

2. Click and hold the mouse button in the selection area of the first row.

3. Drag downward to additional rows.

4. Release the mouse button.

5. Click on the Table menu.

6. Click on the Headings command.

Rotating text in a cell

1. Click in the cell.

2. Click on the Text Direction command.

3. Click on the desired text orientation sample.

4. Click on OK.

Sorting Data

1. Table, Sort.

2. Select Header Row.

3. Sort by desired column heading.

Calculating Data

Insert a formula into a table cell

1. Position the insertion point.

2. Click on the Table menu.

3. Click on the Formula command.

4. Click on the OK button.

Update a formula in a table cell.

1. Right-click on the cell contents to be updated.

2. Click on the Update Field command.

Tips: Word's functions can use the four standard operators for calculation: + for addition, - for subtraction, * for multiplication and / for division.

tabs

Setting tabs using the ruler

1. Click on the View menu.

2. Click on the Ruler menu command.

3. Drag the current tab settings off the Ruler bar (click, hold, and release) or drag to a new position.

4. To set a tab, click on the Tab Style button to the left of the ruler to select the desired tab style ruler; then click on the location where you want to set the tab.

Setting Tabs With Leaders

1. Click on the Format menu.

2. Click on the Paragraph menu command.

3. Click on the Tabs button on the bottom of the Paragraph dialog box.

4. Click on the radio button next to the Leader style.

5. Click on Set when done.

6. Click on OK.

Templates & Wizards

Word contains many templates & wizards to help you create professional letters, memos, resumes, reports, brochures and numerous other documents. To access, click on File, New, and select a template or wizard and press OK. A template determines the basic structure for a document and contains document settings such as AutoText entries, fonts, key assignments, macros, menus, page layout, special formatting, and styles.

Create your own templates for reports and procedures so they are all consistent. Things to include or consider in your templates include:

Formatting:

§ Styles

§ Headings

§ Alignment

§ Font size, color, case, drop caps

§ White on black

Utilities:

§ Table of contents

§ Hyperlinks & Bookmarks

§ Headers & Footers

§ Page numbers/Total number of pages

§ Creation & revision dates Footnotes/Endnotes

§ Comments

Visual Relief:

§ Clip art & Print Screens

§ Graphs

§ Tables

§ Bullets & Numbering

§ Symbols

§ Page borders

§ Paragraph separators

Text

To keep text together, such as Mr. with Smith, January with 1, etc: Delete the space between the words, and press Ctrl + Shift + Space bar.

Instead of cutting and pasting text, you can select the text to move, move your mouse to the top left-hand corner of the selected text until the cursor turns into õ then left click and drag to new location.

To select text:

· Double click to select one word.

· Ctrl + click to select one sentence.

· Triple click to select one paragraph.

· Click + Shift + Click will select all text between where you have clicked.

Once text is selected and you begin typing, the selected text will be deleted.

Thesaurus

To find a common synonym for a word, click anywhere in the word and press Shift+F7.

Tilde

To print a tilde for the letters ã, ñ, and õ: Ctrl + Shift + ~ (tilde). Then release the shift key and type the letter a, n, or o.

Toolbars

If all icons are in one row, View, Toolbars, Customize. Options tab and take checkmark off of Standard & Formatting toolbars share one row.

Customizing

View, Customize, Commands. Find the icon you want added to your toolbar and drag the icon to the toolbar.

Work Menu

Word’s Recent File List displays shortcuts to the last documents you opened. These are the files that appear at the bottom when you access the File menu. Here is a useful way to create your own File List for documents you use frequently.

1. Select Tools, Customize from the Menu Bar.

2. Click on the Commands Tab.

3. Choose Built-In Menus from the Categories list box.

4. Locate Work in the Commands list box.

5. Click and drag to a convenient location on the menu bar or on any active toolbar.

6. Click Close to close the Customize dialog box.

7. To add items to the Work menu, open the document and choose Work, Add to Work Menu.

8. To remove items from the Work Menu, press Ctrl Alt – (hyphen). When you do, the pointer changes to a minus symbol. Select Work from the menu or toolbar and click on the document you want to remove.

Watermarks

Creating watermarks

1. Click on the View menu.

2. Click on Header and Footer.

3. On the Header and Footer toolbar, click Show/Hide Document Text

4. Insert Picture — clip art, WordArt, or AutoShape — or insert a text box.

Formatting watermarks

1. Click on the View menu.

2. Click on Header and Footer.

3. Highlight watermark object.

4. Click Format and choose AutoShape, Object, Text Box or Picture.

5. Your formatting options vary depending on the graphic you've inserted. For example:

6. If you've inserted a picture, select Watermark from the Color box (Picture tab under Image control) to format the picture with preset brightness and contrast settings that work well for watermarks. You can also adjust the picture's brightness and contrast manually by using the Brightness and Contrast slide controls.

7. To format the graphic so that document text flows above it instead of wrapping around it, click AutoShape, Object, or Picture (Format menu). On the Layout tab, click Behind text.

8. To format the text in the text box, select it, click Font on the Format menu, and then select the options you want. To lighten text, use the Font command (Format menu) to choose another color such as light gray. To rotate the text, click Text Direction on the Format menu, and then select the option you want. Because the text box is a drawing object, you can use options on the Drawing toolbar to format its borders, background color, and so on.

9. To lighten an imported graphic, use the Picture or Object command (Format menu). On the Colors and Lines tab, change the fill color to a lighter gray shading. If you're printing to a color printer, select a lighter color shade. On the Picture tab, under Image control, select Watermark from the Color box to format the picture with preset brightness and contrast settings that work well for watermarks, or adjust the picture's brightness and contrast manually using the Brightness and Contrast slide controls. If this doesn't work, edit the picture in the program that was used to create it.

Creating a Watermark when printing

1. To quickly print a watermark on your document:

2. File, Print, Properties.

3. Effects Tab, Watermarks.

4. Standard Watermarks to choose from will vary depending on which printer you have selected. They include: Confidential, Draft, and Sample.